VMS

VMS is a comprehensive tool used to manage the vendor engagement lifecycle activities associated within any organisation. Following are the key aspects covered by VMS

# Vendor Registration

# Vendor Selection Bid Cycles

- create bid

- include bid phases [RFI / RFQ / RFI -> RFQ]

- add specific vendors to participate in each phase

- system send invitations to these selected vendors with URLs to upload requested information / quoted

- vendors can upload documents using the links received via email

- verify the documents and demark certai vendors only for participating next round.

- system send invitations for round 2 [RFQ]

- system generates auto reminders for vendors reminding about the due dates for submitting their responses

- able to upload templates for bid documentes, bid qualification checklist

- conclude the bid cycle by filling the bid qualification checklist

- auto generation of PO document based on template which can be given to vendors, after signing.

# Vendor Invoice Payout Management

- track the payments to be given to clients

- auto remidners from system to remind the pending payments

- mark the payments made, with required payment transaction details

- prevents the user from wrongly overpaying the vendor

# Digital File Library

- consolidated view of all files gathered during the above vendor management operational lifecycle

- allows the stakeholders to quickly access the files like a Windows Explorer

- arranged based on the BID names, Contract / Purchase Orders

- allowing users to download the documents from the digital file library