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Don't have an idea how to make an event report? Making an event report is easy and difficult. This type of letter has a fairly broad scope and is used for a variety of situations and conditions.

For example, there are minutes of inauguration, minutes of meetings (meeting minutes), minutes of handover (BAST), minutes of auction results, minutes of handover of positions (certijab), minutes of handover of work, minutes of aanwijzing, minutes verification of qualifications, minutes of opening of bid documents, minutes of work completion (BAPP), minutes of approval, and other examples of minutes of events.

Each agency or company or institution usually has its own format/draft for making minutes, so don't worry!

In general, the making of the minutes is intended as an official letter which will later be used as an archive or special document as evidence if needed in the future. Making the minutes is useful to prevent various frauds and untrue news.

In its contents, the official report uses standard language which explains that certain activities have been carried out.

Definition of Minutes

Broadly speaking, minutes are a document in the world of work which is very important to exist. The minutes contain a statement of approval regarding an activity; whether it concerns meetings, loss, damage, handover of goods, events, completion of work, changes in status, and many others.

In essence, the minutes are legal evidence which contains an endorsement or statement in an event. In addition, the minutes are also used by agencies or companies as legal evidence regarding certain events, handovers, transactions, buying and selling, certain incidents and many others.

Minutes function

Minutes have an important role for an agency or government. The following below are some of the functions or objectives of the minutes, namely:

Become written legal evidence of a particular transaction or event.

As the validity of an activity that has been carried out.

As authentic evidence of an activity carried out by the assignee, and the assignee will prove that he completed his task by proving the results of an activity as a note.

Things that must be considered

Before making an agenda, there are several important things that you should pay attention to, namely:

Make sure you record the identities of all parties involved in the minutes of the event in detail. You can also enter identification numbers such as KTP or SIM if needed.

Pay attention to the complete chronology of events, starting from the year, month, date, day and hour.

Write down the scene in full, from the address to the zip code.

The minutes of the event must be signed by the parties involved in the event.

If necessary, witnesses can be added to maintain the authenticity and validity of the minutes made.

For the minutes of handover (both goods or position), it must be explained in detail about the thing to be handed over.

In the example application minutes of events

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Example of minutes of coordination meeting

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example of work report completed

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