EPCS

The Event Participants Count System (EPCS) is an integrated, general-purpose digital platform developed to support ministries, government departments, organizations, and associated agencies to provide a centralized, transparent, scalable, and secure solution for planning, managing, and analyzing participation in government-organized events at national, state, and district levels.The system integrates multiple modules and technologies—web portal, Android mobile application, AI-powered participant estimation, multimedia validation, and real-time dashboards—to provide accurate, authentic, and actionable insights into the scale and effectiveness of events.

Objectives & Benefits

By digitizing processes such as event creation, participant tracking, attendance validation, and analytics, EPCS enhances efficiency, reduces manual errors, and enables policymakers, administrators, and organizers to make data-driven decisions for program effectiveness and impact assessment.

 Ensure transparency, authenticity, and reliability in participant counts.

 Provide accurate analytics for program and policy impact assessment.

 Enable participation through physical and virtual events.

Our Modules:

• Event Creation & Management- Authorized administrators and event managers can create, configure, edit, and monitor events through a centralized web interface.

• Participant Tracking- Attendance recording enabled via manual entry, participant estimation from photos/videos.

• Citizen Engagement- Public users can view upcoming events and participate virtually through the mobile app or web portal.

• Media Uploads – Capture and submission of event photos/videos with GPS and timestamp metadata for validation and crowd estimation

• Reporting & Analytics Dashboards – Real-time dashboards for stakeholders to monitor reach, participation, and impact, with drill-down capabilities at State/District/Block level.

• Notifications & Reminders – Automated SMS, email for event updates, reminders, and confirmations.

• Admin-Level Data Validation – Review submitted event data to ensure integrity and compliance before final reporting.

• Integration: Native support for NIC’s Video Conferencing (VC)/Webcast services and interoperability with LGD, SMS gateways, and authentication services.

Our Stakeholders:

• Super Administrators

• Ministries, Departments and Organizations work as super administrators.

• Full system-wide access, including configuration, monitoring, reporting, and user management.

• Administrators

• Departments, Field Offices, Partner Organizations and Agencies work as event managers.

• Capable of creating and managing events, capturing attendance, uploading media (GPS-tagged), and submitting reports.

• Participants/Citizens

• General Public, Beneficiaries and Stakeholders work are the participants.

• Can view upcoming events, register and participate virtually.

• Minimal technical skills expected; the mobile application will be simple, multilingual, and intuitive, supporting offline functionality where needed.