Collab-List (Shared Lists)

COLLAB-LIST – SHARED LISTS, CHECKLISTS, TO-DO LISTS & TASKS

Create shared lists, shopping lists, checklists, task lists, inventory lists and inspection lists. Invite family, friends, colleagues or team members to work together and see updates in real time.

Organise activities, share responsibilities, track quantities and monitor progress. Choose the right list type for anything from groceries to business inspections.

SHARE LISTS AND WORK TOGETHER

• Create a list and invite the people who need to participate.

• Update shared information in real time.

• Give people appropriate administrator, participant or view-only access.

• Assign items or responsibilities where the list type supports it.

• Use Group View to compare participants and overall progress.

• Add item descriptions and images when more detail is needed.

• See completed, outstanding or unanswered items more easily.

SHOPPING LISTS AND EVERYDAY PLANNING

Make grocery, event shopping, holiday packing or project supply lists. Everyone contributes to the same list.

Use Quick Lists for everyday reminders. Picking Lists help you select commonly used items, including groceries, without typing everything again.

QUANTITY REQUIRED – WHO IS BRINGING WHAT?

Planning a braai, party, school activity or group purchase? Record quantities needed and each person’s contribution. See what is still required.

QUANTITY OWNED – COMPARE WHAT PEOPLE HAVE

Track quantities owned by different participants. Use it for collections, shared equipment, household items, supplies or inventories. Compare individual quantities and view totals.

YES/NO – SHARED AND INDIVIDUAL CHECKLISTS

Create Yes/No checklists for tasks, preparations, questions and completion tracking. Use shared answers when the group needs one common status, or individual answers when each participant must complete the same checklist separately.

Useful for events, staff requirements, travel, applications and household jobs.

PROGRESSIVE STATUS – FOLLOW EVERY STAGE

Not every job is simply done or not done. Progressive Status lists let you follow items through multiple stages, making them useful for project tasks, work processes, orders and activities that move step by step towards completion.

RELATIVE TIME – PLAN AROUND AN IMPORTANT DATE

Build a preparation checklist around a target date and time. Schedule items relative to that event, such as hours, days or weeks before or after it. Useful for appointments, event planning, travel preparations, procedures and time-sensitive business activities.

INSPECTION LISTS – CHECK AND RECORD

Create structured inspection checklists for holiday accommodation, guesthouses, rental properties, equipment and workplace checks. Organise items under headers, record quantities and inspection results, and review information for arrival and departure checks.

REPAIR WORKFLOW – TRACK ITEMS NEEDING ATTENTION

Keep repair and maintenance work organised. Record items that need attention and follow their progress through a service or repair workflow. Useful for property maintenance, equipment, small teams.

MORE WAYS TO USE COLLAB-LIST

• Household shopping, chores and family planning

• Group events, parties and shared contributions

• Holiday packing and travel preparation

• Collections, inventory and equipment lists

• Accommodation arrival and departure inspections

• Property maintenance and repair tracking

• Team tasks, work checklists and project stages

• Appointment and event preparation schedules

• Questions, requirements and individual responses

ONE LIST KEEP EVERYONE UP TO DATE

Avoid separate spreadsheets and repeated progress requests. Create a list, invite others and choose how they participate.

Collab-List combines everyday list making with structured collaboration, quantities, inspections and scheduling. Whether you're organizing something at home or coordinating a team, everyone can work from the same list.

Lists are better together.