Getting Things Done

The Art Of Stress-less Productivity

This book hardly needs an introduction, it is the bible of productivity. He has sold over 1.5 million copies of his simple, yet effective productivity system. The book has been revised and updated in 2015 to reflect the changes in technology, since it was originally published in 2001 – over a decade ago.

This system has always been timeless, though. You could do it on paper, online, or now on your smartphone, the second you put down the book.

I won’t be able to portray the system in full detail here, but since that’s been done all over the internet, I’ll happily take my top 3 lessons:

Use a collection bucket to store things outside your mind and stay focused.

Create a “next actions” list for all your projects to avoid thinking in the moment.

Do a weekly review of everything, or else!

Ready for productivity made simple? Let’s go!

Lesson 1: Use a “collection bucket” to store things outside your mind and stay focused.

This one’s been a major game changer for me in 2015. There’s a reason it made #1 on this list.

You know that horrible feeling you have once you remember you have to buy milk?

You can’t seem to un-remember it and it keeps nagging you, while all you’re trying to do is work.

Your collection bucket can be a simple piece of paper, a notebook or note inside a note on your phone, or even a physical bucket in your office.

It serves as a means to collect all interruptions, whether they come in the form of thoughts in your mind or to-do’s handed over to you by coworkers.

Whatever lands in your brain or lap while you’re busy working (for example during a back time block), goes in there.

This lets you deflect interruptions as they occur and keeps your mind from derailing, while you’re on a productivity roll.

Of course this system is only good if you empty your collection bucket or buckets regularly, he suggests weekly.

Your brain will only get a feeling of relief from putting something in your collection bucket when it knows that whatever lands in there will be taken care of sooner rather than later.

Lesson 2: Create a “next actions” list for all your projects to avoid thinking in the moment.

Here’s the major problem with to-do lists: They trick you into thinking you can know in advance how much you’ll be able to achieve.

The bad news is, you can’t.

Sure, you can make a list with 17 items, but none of that accounts for interruptions, crises, delays, other people or, and this too happens, a simple lack of energy where you’re just not able to do as much.

He suggest you do this instead: Create a “next actions” list, where you list out all the specific tasks (= takes less than 30 minutes) of your current projects.

That way you always know what to work on next, when you have the time and energy to work, meaning you just pull out the list, pick a task and go.

You can even have multiple “next actions” lists and sort them by project or location of where you’re able to do the tasks on it.

For example you could make these lists: laptop with wifi, laptop without wifi, phone, notebook.

Now, when you’re at the airport and your flight’s been delayed, but there’s no wifi and your phone is dead, you can still pull out your notebook list and do something on paper.

Note: The “next actions” list was a major part of the beautiful productivity system for essentialists I described here.

Lesson 3: Do a weekly review of everything, or else!

They’re only as good as they’re up to date.

Empty your collection buckets on Friday afternoon, for example, and then update all your lists. You’ll get a bird’s eye view and make sure everything is complete.

This is the part that makes the whole system stress-free and if you slack on it, you’ll pay the mental price.